Location Designation: Hybrid - 4 days per week About New York Life Investment Management With over $800 billion in assets under management, NYLIM is a Pensions & Investments' Top 30 Largest Money Manager and one of the largest global asset managers serving institutional, retail and insurance clients. NYLIM brings together the firm’s global investment teams under one unified brand, combining specialized expertise with the strength and stability of New York Life. Our platform is built on disciplined active management, deep investment capabilities and a long-term partnership approach designed to deliver enduring value across market cycles and help clients navigate the next era of investing. More powerful, together, we combine the agility of specialized investment teams with the scale and longevity of a leading mutual institution. Business Overview Real Estate Investors (REI) is the real estate investment platform within New York Life Investment Management (NYLIM). With over $73.4 billion in assets under management as of December 31, 2025, NYLIM REI invests across real estate equity, debt and securities strategies, serving institutional investors and the New York Life General Account. Leveraging more than a century of real estate investment experience, New York Life Real Estate Investors (“REI”) believes that investment principles which incorporate sustainability best practices promote favorable relative returns for our clients over the long term. The Opportunity NYLIM REI is seeking an Administrative Assistant to join its Operations & Administrative Services team in our New York Home Office. In this role, you will provide administrative and operational support to assigned business areas while partnering with fellow administrative professionals to deliver broader department-wide support. This is an excellent opportunity to gain exposure to a wide range of real estate investment activities while contributing to a collaborative, team-oriented environment. The successful candidate will be highly organized, resourceful, detail-oriented, and comfortable balancing multiple priorities in a fast-paced professional environment. What You’ll Do • Provide primary administrative support to assigned business areas while contributing to the broader administrative needs of the department. • Manage calendars, schedule meetings, coordinate conference logistics, and prepare documents and correspondence. • Support document execution and other day-to-day administrative functions. • Coordinate domestic and international travel arrangements and prepare and review associated expense reports. • Coordinate and prepare presentations for rating agency meetings, board reports, departmental meetings, and other business presentations. • Enter and maintain data related to new deal submissions, commercial mortgage loan transactions, and other critical transaction updates. • Support invoice processing and wire preparation in accordance with established procedures and approval requirements. • Research and retrieve market data, run reports, and assist with maintaining dashboards and tracking tools on an ad hoc basis. • Support employee onboarding and offboarding activities, equipment requests, and system access coordination. • Develop and maintain a working knowledge of business processes, administrative procedures, and transaction workflows. • Perform Notary Public responsibilities as needed. • Coordinate visitor and meeting logistics, providing a professional experience for clients, business partners, and external guests. • Partner closely with other Operations & Administrative Services team members to provide cross-training, backup coverage, and shared support across business areas. • Identify opportunities to improve administrative processes, workflows, and tracking tools to enhance operational efficiency. • Handle confidential and sensitive information with discretion, professionalism, and sound judgment. • Participate in departmental initiatives, special projects, and other assignments as needed. What You’ll Bring • Bachelor’s degree in business administration, finance, or a related field is preferred. • 5+ years of administrative, operational, or business support experience; experience supporting senior leaders is a plus. • Strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines. • Strong attention to detail and demonstrated discretion when handling confidential or sensitive information. • A self-motivated and resourceful approach, with the ability to work independently while collaborating effectively with others. • Demonstrated ability to work successfully in a team-based support environment, including the flexibility to support multiple business areas and adjust priorities based on departmental needs. • Proficiency with Microsoft Office, DocuSign, SharePoint, Intralinks, Qlik Sense, and related data, reporting, document management, and workflow tools, with the ability to quickly learn new systems. • Active Notary Public license or the ability to obtain one upon employment. • Flexibility to anticipate needs and adjust priorities during high-volume periods, critical deadlines, and special projects. Preferred Experience • Experience in real estate, investment management, financial services, investment operations, or another transaction-oriented environment. • Experience with SS&C Precision LM, Concur, and DealPath is a plus. • Experience coordinating time-sensitive materials, approvals, and deliverables. Team Environment & Work Arrangement NYLIM REI’s Operations & Administrative Services team operates through a collaborative, team-based support model. While you will provide primary support to designated business areas, you will also contribute to broader departmental priorities through cross-training, shared responsibilities, and backup coverage for fellow administrative professionals. Success in this position requires teamwork, responsiveness, flexibility, and a commitment to delivering exceptional service across the organization. To support effective collaboration, client interactions, administrative coverage, and day-to-day department operations, this position requires a consistent onsite presence Monday through Thursday in REI’s New York office, with work-from-home flexibility on Fridays, subject to business needs. Job Level: LEVELAA2 Pay Transparency Salary Range: $60,000 - $70,000 Overtime eligible: Nonexempt Discretionary bonus eligible: Yes Sales bonus eligible: No Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program. Our Benefits We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site. Our Commitment to Inclusion At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com. #LI-MC1 #LI-Hybrid Job Requisition ID: 94790 About NY Life Insurance Company Diversity & Humanity–two values that are deeply rooted in the New York Life culture and have laid the foundation for over 175 years of commitment to our employees, agents, policy owners, and the communities where we live and work. At New York Life you become a valued part of a welcoming, inclusive, and caring culture that has a long-standing legacy in stability and growth. The strength of New York Life revolves around our diversified, multi-dimensional business portfolio that goes beyond life insurance, and we want you to be a part of our legacy. As a Fortune 100 company and industry leader, we provide an environment where you can explore your career ambitions, offering opportunities to tackle meaningful challenges and stretch your skills while balancing work and life priorities. You will be part of a diverse team guided by our belief to always be there for each other–providing the support and flexibility to grow and reach new heights while making an impact in the lives of others. You are our future, and we commit to investing in you accordingly. Visit our Linkedin to see how our employees and agents are leading the industry and impacting communities. Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees’ needs. Required Legal Notices – All Candidates Please Click Here Nearest Major Market: Manhattan Nearest Secondary Market: New York City Job Segment: Real Estate, Realtor, Secretary, Administrative Assistant, Mortgage, Sales, Administrative, Finance APPLY NOW » APPLY NOW • Apply Now • Start apply with LinkedIn Start • Please wait... Find similar jobs: Outside Sales Jobs in New York City, Manager Jobs in New York City, Developer Jobs in New York City, Administrative Jobs in New York City, Administrative Assistant Jobs in New York City • Terms of use • Privacy Policy • California Employment Privacy Notice • Disability Accommodations • New York Life is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity • Cookie Preference Center/Do Not Sell or Share My Personal Information • Opens in a new tab. • Opens in a new tab. • Opens in a new tab. • Opens in a new tab. © 2024 New York Life Insurance Company, New York, NY. All rights reserved. × Cookie Consent Manager We use cookies as necessary to allow the website to function, to offer you the best possible website experience, and to display content and advertisements tailored to your interests. You can enable or disable certain cookies listed below using the toggles and then clicking Confirm My Choice. Your cookie preferences will be stored in your browser’s local storage until you clear your cache and cookies on your browser. Note that your experience on the website and the services we are able to offer may be impacted if you choose to disable certain cookies. Strictly Necessary Cookies These cookies are required to use this website and can't be turned off. Strictly Necessary Cookies Show More Details Strictly Necessary Cookies Provider Description Enabled SAP as service provider We use the following session cookies, which are all required to enable the website to function: • "route" is used for session stickiness • "careerSiteCompanyId" is used to send the request to the correct data center • "JSESSIONID" is placed on the visitor's device during the session so the server can identify the visitor • "Load balancer cookie" (actual cookie name may vary) prevents a visitor from bouncing from one instance to another Cookies from provider SAPasserviceprovider are required and cannot be turned off Functional Cookies These cookies provide a better customer experience on this site, such as by remembering your login details, optimizing video performance, or providing us with information about how our site is used. You may freely choose to accept or decline these cookies at any time. Note that certain functionalities that these third-parties make available may be impacted if you do not accept these cookies. Consent to all Functional Cookies Show More Details Functional Cookies Provider Description Enabled YouTube YouTube is a video-sharing service where users can create their own profile, upload videos, watch, like, and comment on videos. Opting out of YouTube cookies will disable your ability to watch or interact with YouTube videos. Cookie Policy Privacy Policy Terms and Conditions Consent to cookies from provider YouTube Cookies used for analytics and cross-context behavioral advertising These third party cookies help us perform analytics on the website and serve ads that are relevant to your interests. When information about your use of the website is collected by these third parties, it might be considered “sharing” personal information under the California Consumer Privacy Act, and California residents have the right to opt out of this sharing. You can disable the cookies listed below using the toggles and then clicking Confirm My Choice. Note that certain functionality that these third parties make available may be impacted if you disable the cookies. Consent to all Cookies used for analytics and cross-context behavioral advertising Show More Details Cookies used for analytics and cross-context behavioral advertising Provider Description Enabled LinkedIn LinkedIn is an employment-oriented social networking service. We use the Apply with LinkedIn feature to allow you to apply for jobs using your LinkedIn profile. Opting out of LinkedIn cookies will disable your ability to use Apply with LinkedIn. Cookie Policy Cookie Table Privacy Policy Terms and Conditions Consent to cookies from provider LinkedIn Google Analytics Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Cookie Information Privacy Policy Terms and Conditions Consent to cookies from provider GoogleAnalytics Google Tag Manager Google Tag Manager is a tag management system for conversion tracking, site analytics, remarketing, and more. Privacy Policy Terms and Conditions Consent to cookies from provider GoogleTagManager Confirm My Choices Accept All Cookies